3 Steps to Setting Up A Chemical Inventory Management System with Fire Code Reporting
Can you tell me exactly how many different chemicals you have on site? How many of your researchers are working with potentially hazardous materials? Can you name all of the organizations with safety codes that apply to you? Solid research relies on a well-functioning background of safe and efficient inventory management. Fire Codes insist that chemical inventory is stored properly, and that accurate, real-time reporting is available to help first responders do their jobs in case of an unlikely emergency. These measures also save lives of researchers in the lab, first responders, and community members as well as property and valuable research. One hurdle however, is the hundreds of changes to contend with every year and the many organizations with regulations. Companies work hard though, and this month, the exemplary safety record of three chemical companies was honored by the American Chemistry Council (ACC) with the Responsible Care Partner Award. Winners will be announced at the end of this post!
Whether your organization has 50 or 5,000 chemicals in circulation, there are tools to help you negotiate the maze of codes. Keeping track of chemical inventory in the appropriate reporting forma, can be a huge task. Not to mention keeping track of updates to the code itself. Here are three steps you can take to set up an inventory management system. This is the third post in a series of six posts on fire code reporting.
1. Choose your Chemical Inventory Solution
There are options available today that have changed the landscape of chemical inventory management from even 10 years ago. Software solutions make your inventory tracking easy, allowing you to keep real-time inventory and monitor usage. There are other advantages to look for as well. The ChemSW CISPro™ products go the extra mile by helping you navigate the realm of fire code compliance, sending email reminders, tracking inventory from arrival to disposal, creating fire code reports, and keeping costs down from duplicate ordering of supplies.
Using bar codes for data communication has become mainstream, with bar codes on everything from inventory management to advertisements on the street. With practically unlimited potential for what type of information to link to, this system gives you real-time picture of your inventory on site.
2. Populate Your New Software Solution with Your Inventory
If you’re setting up a new lab, you can label all incoming chemicals with a bar code labeling system. If you are transitioning an existing lab, then congratulations for switching to the wonderful world of bar coding! It can be a monumental task, but there are tools to help you with that. ChemSW has a product called Rapid Loader™ to get your chemicals into the system quickly so you can start accessing the benefits of the program.
3. Click Send on Fire Code Reports… And More
Use your information-rich software to see how well your lab or whole facility conforms to fire code safety and reporting. Once everything is in compliance, then ChemSW CISPro™ modules compile fire code reports for you. You also have access to MSDS information on 8,000 potentially hazardous chemicals which can be accessed in case of emergency. Don’t stop there, let your software file your Tier I, Tier II and Title 19 reporting. Added features help users compile information for their reports and it can transform inventory info into formats for IFC and NFPA documents. Not all chemical inventory systems can do that for you.
Drum Roll Please, And the Safety Award Winner Is…
All of us are winners with safer science!
But really, here are the three companies that won the American Chemistry Council Responsible Care Partner Award! Congrats to Dana Transportation Companies in East Avenel, N.J.; Saia Motor Freight, Inc. based in Johns Creek, Ga., and Schneider Logistics in Green Bay, Wisc.
Fire codes are worth following for so many reasons – they support safety of workers, emergency responders, the community and environment as well as the preservation of research and property. Effective chemical inventory solutions make good corporate and fiscal sense because it reduces inventory on site, thus reducing risk. Reduced risk equals reduced liability. In the unlikely event of an accident, insurance compensation only follows through if everything was compliant. So, from many perspectives, an awesome chemical inventory management system is worth its weight in Au!