Safety Inspection Tip 2 – Manage Safety Inspection Findings More Efficiently

As Environment, Health & Safety professionals know, the responsibility of creating a safe workplace can be a monumental task. Luckily, this is made much easier with a best practices safety inspection system. Even for a master of Excel, a tailored data management program can do wonders for safety inspections!

To all the EH&S professionals, imagine taking a much deserved break, you are at a coffee shop, sipping a cappuccino. Maybe you are sitting at a table outside and basking in the sun. With instant email notifications, safety inspection results can be on your smart phone immediately, so you know whether to rush back to the lab for something urgent or stay and finish your coffee before addressing a deficiency. You won’t have to worry about what’s happening with inspections back at the facility, because you are plugged in wherever you are.

In research facilities, efficient safety inspections will save lives, make for better compliance and reduce liability. More information is better about the chemicals, risks and state of the lab. This is the second post of a series on the Five Keys to Successful Safety Inspections! In our best practices webinar, we hear tips and tricks for safety inspections from ChemSW’s own Nichole Lindgren, technical specialist and inventory consultant.


 One of the myriad responsibilities that fall on the shoulders of an EH&S professional is to track safety inspection findings to completion. With a paper spreadsheet system, there are a few weak points. First, the paper checklist goes with the safety inspector to the field and contains all of the deficiencies and findings. Then, the team has to wait until the inspector returns to the office in the evening to send out corrective actions. In fact, if it was a long day in the field, we might have to wait until the next day to hear the results. The longer the lag time between documenting a deficiency and fixing it, the more liability weighs on the facility. There’s also the issue of transcription errors when one person copies information from one place to another.


There is a better way! Imagine uploading an up to date safety inspection checklist to the cloud so that safety inspectors can open them on their smart device. This is a system where findings are entered into a database only one time, on the spot. By using their own smart phones and tablets, employees won’t have to spend time training on new equipment. The second that the inspection is complete, the deficiencies zip straight to the team responsible for taking corrective actions. You could even receive notifications while sitting in a coffee shop! More people can access the information, and since you’re using a digital database, a secure record of safety inspections and corrective actions are listed from start to finish.

Using this type of system is great for large companies. Communication is a common problem because several people must be notified of deficiencies and corrective actions. Tracking the communication is made easier with a centralized system and automatic inspection notifications. This way, teams can prove that they took all the steps they needed to create a safe workplace for everyone.

Safety inspection software also brings benefits to smaller companies. While the inspector might be the same person to do the corrective action, it’s still important to track actions from end to end. In companies of all size, it’s important that safety deficiencies never fall through the cracks!

We love lab safety and all things chemical inventory here at ChemSW. Our award-winning software solution, Safety Inspection Live™, streamlines the safety inspection process and solves many problems facing EH&S professionals in the chemical industry. Please visit our site or give us a call to find out how we can help you make your lab safer today.

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