Safety Inspection Tip 5 – Tracking Safety Inspections & Corrective Actions
It seems like a simple thing, but I love being able to access my past emails. There is rich personal data in my past emails, which requires privacy and security. I can search my friend’s name to find our last chat or look up my electric company to see which bills I paid. At work, I can look back on all of my correspondence with a client or how often I speak with different members of the team. With my humble email program, I can see which questions are asked over and over by different staff members as well as track improvement in the email reports from different offices. Of course, it would be even stranger if our email didn’t have this feature, as a digital record is par for the course with today’s software.
The ways to use this type of work data have splintered off into every industry. There are applications in efficiency, productivity, safety and much more. In the research facility safety field, tracking inspections and corrective actions can decrease liability and increase accountability. That is a best practices solution if I ever heard one!
With information about past inspections, it could be interesting to look at deficiencies over time. We can mine the data for trends to tease out the causes of safety problems. In the best practices webinar, we hear safety inspections tips from Nichole Lindgren, ChemSW’s own technical specialist and inventory consultant.
Thinking about safety data mining starts the gears turning in my brain. Math is super awesome, and with a rich set of data, like the data about deficiencies from every past inspection, we can look at all kinds of trends. For example, we encountered a real question from someone whose job was to report on the cause of every safety deficiency in the facility. This person was collecting copies of paper reports from each inspector or department, some of which were incomplete. It was a daunting task to look at the big picture with incomplete, out of date, information. He was ecstatic when we hooked him up with Safety Inspection Live™, ChemSW’s inspection tracking software.
With a digital report and data mining capabilities, this person could look at a new deficiency in real-time and compare it with former inspections. Is this a problem that continues to occur across all departments? In this case, maybe we should implement a new training protocol for the particular issue. Or, is one department continuously responsible for multiple deficiencies? This would warrant a different response. The safety officer’s job changed profoundly after our partnership. He spent less time on data aggregation and worked more deeply with safety trends and solutions.
We are often surprised about how many labs are continuing to use paper checklists for safety inspections. With cloud cloud-based technology and hand-held mobile devices in practically every pocket, there is no reason not to have real-time safety inspection information.
As we’ve covered in the past articles from this series, tracking the inspections and communications is only part of the safety puzzle. ChemSW has several inventory management software solutions waiting for you to discover. Please visit our site for more information on how we can improve your safety inspections today!